Privacy Policy

Hussaini Islamic Mission
Registered Charity No: 277961
Last Updated: 13 September 2025

1. Who We Are

Hussaini Islamic Mission is a religious organisation and registered charity in the UK (No. 277961) dedicated to following, upholding, and promoting the Islamic Religion according to the Imamiya Ithna Ashariya faith in full accordance with the doctrines of Fiqh-e-Jaafariya. Our website address is: https://hussainimission.info.

This privacy policy explains how we collect, use, and protect your personal information when you visit our website or engage with our religious and community services.

2. Our Commitment

We take your privacy seriously. This notice explains how we collect, use, and protect your personal data when you interact with us—online, in person, or through any of our programmes. We are committed to complying with UK GDPR and the Data Protection Act 2018, and to respecting constitutional provisions of our Mission.

3. Data We Collect

a) Data You Provide

We collect your personal data when you:

• Apply for membership in our Mission
• Create a user account or login to our website
• Register for Majalis (religious meetings) and religious functions
• Register for religious education programs and classes
• Subscribe to our newsletter or religious announcements
• Make donations, pay membership fees, or Zakat
• Contact us through forms or email
• Request religious services (marriage ceremonies, burial rites, religious instruction)
• Book our facilities for religious purposes
• Participate in Muharram observances and other prescribed religious occasions

This information may include:

• Membership details and faith affiliation (Shia Muslim Imamiya Ithna Ashariya)
• Username and password (passwords are encrypted)
• Name, contact details, and family information
• Email address and phone number
• Age verification (minimum 15 years for voting membership)
• Payment information for membership fees and donations (processed securely through third-party providers)
• Religious service requirements and preferences
• Participation in religious programs and Majalis
• Emergency contact information (particularly for children’s programs)
• Any other information you choose to provide for religious purposes

b) Data Automatically Collected

When you visit our website, we may automatically collect:

• IP address and browser information
• Pages visited and time spent on our site
• Referring website information
• Device and operating system details

4. Purposes of Processing

We use your personal data for:

• Religious Services: Provide religious services, education, and guidance according to Fiqh-e-Jaafariya
• Membership Management: Process membership applications, maintain membership records, and manage voting rights
• Religious Functions: Organize Majalis during Muharram and other prescribed religious occasions
• Education: Provide religious education to members and their families, particularly Muslim children
• Religious Ceremonies: Facilitate marriage ceremonies, burial rites, and other religious duties
• Communication: Send religious announcements, newsletter updates, and event notifications (with your consent)
• Donations and Fees: Process membership fees, donations, and religious contributions
• Facility Management: Manage bookings for religious functions and community use
• Governance: Support the activities of our Managing Committee and Executive Committee
• User Accounts: Manage user authentication and provide personalized religious content
• Legal Compliance: Meet our obligations as a registered charity and religious organisation
• Mission Objectives: Further all activities necessary to promote our constitutional objectives

5. Legal Basis for Processing

Under UK GDPR, we process your data based on:

• Legitimate Interests: For our core religious activities, membership management, and constitutional obligations as defined in our Mission constitution
• Consent: When you sign up for newsletters, non-essential communications, or voluntary programs
• Contractual Necessity: When processing membership fees, donations, or facility bookings
• Legal Obligation: When required by charity law and religious organisation regulations

6. Membership Information and Rights

As outlined in our Constitution (article v and vii), we maintain specific membership-related information:

Membership Records

• Age verification (minimum 15 years for voting membership)
• Faith affiliation and agreement with Mission objectives
• Membership duration (8-week minimum before voting rights)
• Annual fee payment status (due first day of Muharram each Hijri year)
• Voting eligibility and proxy voting arrangements

Member Rights Regarding Data

• Access to financial books and accounts with one week’s notice (as per article vii constitutional rights)
• Request corrections to membership information
• Exercise all GDPR rights while respecting constitutional membership requirements
• Withdraw from membership with appropriate data handling

7. Accounts and Profile Management

If you create an account on our website, we collect and store:

• Login credentials (username/email and encrypted password)
• Profile information including religious preferences
• Account activity and login history
• Religious program participation and preferences

You are responsible for maintaining the confidentiality of your account credentials. Please notify us immediately if you suspect any unauthorized use of your account.

You can update your account information at any time through your user profile. Account deletion requests will be processed in accordance with both data protection law and our constitutional requirements for membership records.

8. Children’s Data & Safeguarding

As an educational institution serving Muslim children and providing religious instruction:

• We collect information necessary for religious education and child safety
• We obtain parental consent for children under 13 for non-essential processing
• We maintain educational records in accordance with our constitutional duty to provide religious instruction
• We implement appropriate safeguarding measures in line with Islamic principles
• Parents/guardians can access, update, or request deletion of their child’s information
• We may retain certain educational records for legal compliance and religious education continuity
• Emergency contact information is maintained for child safety during religious programs

If you believe we have collected information about your child inappropriately, please contact us immediately.

9. Religious Authority and Data Governance

In accordance with article vi of our Constitution, our data handling practices are guided by the local law and the principles of Fiqh-e-Jaafariya. Our Managing Committee oversees data governance in line with our constitutional obligations.

10. Data Sharing

We do not sell your personal information. We may share information with:

• Our appointed religious preachers (Alim) for religious instruction and ceremonies
• Service providers who help us operate our religious programs
• Payment processors (who handle Zakat, donations, and membership fees securely)
• Other Shia Islamic organizations with your explicit consent
• Legal authorities when required by law
• Our Managing Committee and Executive Committee as necessary for constitutional governance

All third parties are required to respect Islamic principles of confidentiality and use information only for specified religious purposes.

11. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to provide website functionality, remember your preferences, and improve our services. For detailed information about:

• What cookies we use
• Why we use them
• How long they last
• How to manage your cookie preferences

Please see our comprehensive Cookie Policy.

You can also manage your cookie preferences at any time using the cookie settings on our website.

12. Third-Party Services

We may use third-party services including:

• Islamic calendar and prayer time services
• Video hosting platforms for educational content
• Payment processors for donations and membership fees
• Email services for announcements
• Analytics tools
• Social media platforms
• Qibla direction and Islamic map services
• Other services as required to maintain and improve our services 

These services may collect information according to their own privacy policies.

13. Data Security

We implement appropriate technical and organisational measures to protect your personal information, guided by Islamic principles of trust (Amanah) and confidentiality. However, no internet transmission is completely secure.

14. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data and membership records
• Rectify inaccurate information
• Erase your data (subject to constitutional membership record requirements)
• Restrict processing of your data
• Object to processing based on legitimate interests
• Data portability where applicable
• Withdraw consent at any time

We will respond to requests promptly, typically within one month. Some membership information may need to be retained for constitutional governance purposes, which we will explain if applicable.

To exercise these rights, contact us using the details below or speak with a member of our Managing Committee.

15. Data Retention

We retain personal information according to:

• Our constitutional requirements for membership records and governance
• Islamic principles regarding record-keeping and community responsibilities
• UK charity law requirements
• The purposes outlined in this policy

Retention periods vary depending on the type of information and your relationship with our Mission.

16. International Transfers

Personal data you provide directly to us (membership information, contact forms, donations) is stored and processed in the UK. However, our website uses third-party services including Facebook, WhatsApp, Google Maps, Google reCAPTCHA, and Mixpanel. These services may transfer and process data internationally, including to the United States. When you consent to cookies from these services, data may be transferred under their respective data protection frameworks. For details on how these providers protect international transfers, please review their privacy policies linked in our Cookie Policy. All processing by us directly occurs in accordance with UK data protection law and Islamic principles of information handling.

17. Cookie Preferences

You can review and update your cookie preferences at any time:

18. Contact Information & Complaints

If you have questions about this privacy policy or wish to exercise your data protection rights, please contact us:

Hussaini Islamic Mission
19 Thornbury Road, Isleworth, London, TW7 4HQ
Email: [email protected]
Phone: 07877 935460

You may also contact members of our Managing Committee during Majalis or religious gatherings.

For data protection matters specifically, you may also contact our Data Protection Officer at: [email protected]

If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk.

19. Changes to This Notice

We may update this privacy policy periodically in consultation with our Managing Committee and in accordance with our constitutional procedures. We will post any changes on our website with an updated “last updated” date.

This privacy policy is implemented in accordance with our Mission Constitution adopted on 1st April 1979, and our commitment to following the Islamic Religion according to the Imamiya Ithna Ashariya faith in full accordance with the doctrines of Fiqh-e-Jaafariya.