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Privacy Policy

Hussaini Islamic Mission
Registered Charity No: 277961
Last Updated: 29 April 2026

1. Who We Are

Hussaini Islamic Mission is a religious organisation and registered charity in the UK (No. 277961) dedicated to following, upholding, and promoting the Islamic Religion according to the Imamiya Ithna Ashariya faith in full accordance with the doctrines of Fiqh-e-Jaafariya. Our website address is: https://hussainimission.info.

This privacy policy explains how we collect, use, and protect your personal information when you visit our website, attend our premises, or engage with our community programs and services.

2. Our Commitment

We take your privacy seriously. This notice explains how we collect, use, and protect your personal data when you interact with us, online, in person, or through any of our programmes. We are committed to complying with UK GDPR and the Data Protection Act 2018, and to respecting constitutional provisions of our Mission.

3. Data We Collect

a) Data You Provide:

We collect your personal data when you:

• Apply for membership in our Mission

• Create a user account or login to our website

• Register for Majalis (religious meetings) and events

• Register for education programs and classes

• Subscribe to our newsletter or announcements

• Make donations or pay membership fees (including via card payment methods or Gift Aid declarations which may be shared with HMRC as required by law)

• Contact us through forms or email

• Request services (marriage ceremonies, burial rites, instruction, or other community services etc))

• Book our facilities 

• Participate in community forums or discussions

• Participate in or support our fundraising activities and charitable appeals.

b) Data Collected at the Center:

To ensure the safety of our congregation and the integrity of our services, we also collect:

• Occasional sign-in logs or attendance records for specific programs where required for health, safety, or operational purposes.

• Limited health or accessibility information provided voluntarily by attendees to ensure their safety or to accommodate specific needs during events.

• CCTV footage captured by cameras located at the entrance and within the building for the purposes of crime prevention and public safety.

• Video recordings and photographs of religious sessions, Majalis, and community events.

c) Automatically Collected Data:

When you visit our website, we automatically collect certain information:

• IP address and device information

• Browser type and settings

• Usage data (pages visited, time spent)

• Cookies (please see our Cookie Policy for details)

4. Public Event Broadcasts and Photography

The Mission records its events and Majalis for internal archives and for public broadcast on platforms such as YouTube and social media. These sessions are considered public events.

Photography and Media Capture:

In addition to video broadcasts, the Mission, through its authorised trustees or designated volunteers, may take photographs and short video clips during events. These images may be used for community updates, newsletters, website content, and internal reports. Furthermore, as these are public community gatherings, the Mission cannot prevent or control photography or filming by members of the general public in attendance.

Broadcast and Photography Zones:

The entirety of the Mission premises, including all prayer halls, recital areas, and communal spaces, are considered potential broadcast and photography zones during events. By attending these sessions, individuals acknowledge that they may be captured in video recordings or photographs. This includes children who are attending the sessions, events or participating as reciters.

Withdrawal of Accommodation:

The Mission cannot accommodate requests to blur, exclude, or remove specific individuals from these public broadcasts or group event photographs. Attendees who do not wish to be filmed or photographed are advised to consider this before entering the premises or participating in events.

5. Purposes of Processing

We use your personal data for:

• Community Services: Provide religious services, education, and guidance according to Fiqh-e-Jaafariya
• Membership Management: Process membership applications, maintain membership records, and manage voting rights
• Event Management: Organize Majalis during Muharram and other prescribed religious occasions
• Education: Provide religious education to members and their families, particularly Muslim children
• Religious Ceremonies: Facilitate marriage ceremonies, burial rites, and other religious duties
• Communication: Send announcements, newsletter updates, and event notifications (with your consent where required)
• Donations and Fees: Process membership fees, donations, and religious contributions
• Facility Management: Manage bookings for private events and community use
• Governance: Support the activities of our Managing Committee and Executive Committee
• User Accounts: Manage user authentication and provide personalized content
• Legal Compliance: Meet our obligations as a registered charity and religious organisation
• Mission Objectives: Further all activities necessary to promote our constitutional objectives
• Fundraising: Manage and promote charitable appeals and fundraising efforts to support the Mission’s objectives.

6. Legal Basis for Processing

Under UK GDPR, we process your data based on:

• Legitimate Interests: For our core charitable activities, membership management, and constitutional obligations as defined in our Mission constitution.
• Consent: When you sign up for newsletters, non-essential communications, or voluntary programs.
• Contractual Necessity: When processing membership fees, donations, facility bookings, or other requested services.
• Legal Obligation: When required by charity law, safeguarding standards, and other statutory regulations.
• Special Category Data: As a faith-based organisation, we process data regarding religious beliefs to provide our services, as permitted under the “not-for-profit bodies” condition of the Data Protection Act 2018.

7. Membership Information and Rights

As outlined in our Constitution (article v and vii), we maintain specific membership-related information:

Membership Records

• Age verification (minimum 15 years for voting membership)
• Faith affiliation and agreement with Mission objectives
• Membership duration (8-week minimum before voting rights)
• Annual fee payment status (due first day of Muharram each Hijri year)
• Voting eligibility and proxy voting arrangements

Member Rights Regarding Data

• Access to financial books and accounts with one week’s notice (as per article vii constitutional rights)
• Request corrections to membership information
• Exercise all GDPR rights while respecting constitutional membership requirements
• Withdraw from membership with appropriate data handling

8. Accounts and Profile Management

If you create an account on our website, we collect and store:

• Login credentials (username/email and encrypted password)
• Profile information including personal preferences and interests
• Account activity and login history
• Program participation and engagement history

You are responsible for maintaining the confidentiality of your account credentials. Please notify us immediately if you suspect any unauthorized use of your account.

You can update your account information at any time through your user profile. Account deletion requests will be processed in accordance with both data protection law and our constitutional requirements for membership records.

9. Children’s Data & Safeguarding

As a community center and religious mission, we are committed to the safety of all children.

• Public Participation: We recognize that children are active participants in our religious life, including as reciters and attendees. In these public settings, we do not maintain individual attendance records or collect individual consent forms for every visit.

• Photography and Broadcasts: As outlined in Section 4, children participating in or attending events may be captured in video broadcasts and photographs. By allowing a child to visit our mission, parents/guardians acknowledge that the child may appear in the Mission’s public media and that the Mission cannot accommodate requests for blurring or removal from public event recordings.

• Safeguarding Records: If a specific safeguarding concern arises involving a child, we will process and retain that information in accordance with UK statutory legal standards (retained until the individual’s 25th birthday) to fulfill our legal duty of care.

• Madrassa Exception: Detailed personal records and individual parental consents are only maintained for students formally enrolled in our structured Sunday Islamic School (Madrassa), which is governed by its own specific educational policies.

If you believe we have collected information about your child inappropriately, please contact us immediately.

10. Religious Authority and Data Governance

In accordance with article vi of our Constitution, our data handling practices are guided by the local law and the principles of Fiqh-e-Jaafariya. Our Managing Committee oversees data governance in line with our constitutional obligations.

11. Data Sharing

We do not sell your personal information. We may share information with:

• Appointed speakers and instructors for the delivery of programs and ceremonies.
• Service providers and volunteers who help us operate our programs and community activities.
• Payment processors (who handle donations and membership fees securely in accordance with their own security standards).
• Partner organizations with your explicit consent or where necessary to deliver a joint program.
• Legal authorities when required by law or for safeguarding purposes.
• Our Managing Committee and Executive Committee as necessary for constitutional governance and administration.

All third parties are required to respect principles of confidentiality and use information only for specified purposes in line with our Mission’s objectives.

12. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to provide website functionality, remember your preferences, and improve our services. For detailed information about:

• What cookies we use
• Why we use them
• How long they last
• How to manage your cookie preferences

Please see our comprehensive Cookie Policy.

You can also manage your cookie preferences at any time using the cookie settings on our website.

13. Third-Party Services

We may use third-party services including:

• • Community and scheduling tools (such as calendar, prayer time, and event management services etc.).

  • Ticketing and registration platforms to manage attendance and capacity.

  • Video hosting and streaming platforms for broadcasts and archives.

  • Payment processors for donations, fees, and fundraising.

  • Communication and email services for announcements and updates.

  • Analytics and performance tools to improve our digital presence.

  • Social media and messaging platforms.

  • Location and mapping services.

  • Other administrative and technical services as required to maintain, improve, and secure our mission’s activities.

These services may collect information according to their own privacy policies.

14. Data Security

We implement appropriate technical and organisational measures to protect your personal information, guided by Islamic principles of trust and confidentiality. However, no internet transmission is completely secure.

15. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data and membership records
• Rectify inaccurate information
• Erase your data (subject to constitutional membership record requirements)
• Restrict processing of your data
• Object to processing based on legitimate interests
• Data portability where applicable
• Withdraw consent at any time

We will respond to requests promptly, typically within one month. Where a request is complex, we may extend this period in accordance with data protection laws.

Some membership information may need to be retained for constitutional governance purposes, which we will explain if applicable.

To exercise these rights, contact us using the details below or speak with a member of our Managing Committee.

16. Data Retention

We retain personal information according to:

• Our constitutional requirements for membership records and governance
• Legal Requirements
• UK charity law requirements
• The purposes outlined in this policy
• CCTV footage is typically retained for approximately 30 days before being overwritten, unless required for a specific ongoing investigation.

Retention periods vary depending on the type of information and your relationship with our Mission.

17. International Transfers

Personal data you provide directly to us (such as membership information and contact forms etc.) is primarily stored and processed in the UK. However, the Mission utilizes various third-party digital tools, communication platforms, and social media services (including but not limited to messaging apps, mapping services, and security tools).

These services may transfer and process data internationally, including to the United States and other regions outside the UK/EEA. By interacting with the Mission through these third-party platforms, using our website, or consenting to cookies, you acknowledge and agree that your data may be processed according to the data protection frameworks of those specific providers.

We encourage you to review the privacy policies of these third parties for details on their international data handling. All processing conducted directly by the Mission occurs in accordance with UK data protection law and our principles of trust, confidentiality, and Islamic information handling.

18. Cookie Preferences

You can review and update your cookie preferences at any time:

19. Contact Information & Complaints

If you have questions about this privacy policy or wish to exercise your data protection rights, please contact us:

Hussaini Islamic Mission,
19 Thornbury Road, Isleworth, London, TW7 4HQ
Email: [email protected]
Phone: 07877 935460

You may also contact members of our Managing Committee during Majalis or community gatherings.

For data protection matters specifically, you may also contact our Designated Data Lead (Trustee) at: [email protected]

If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk.

20. Changes to This Notice

We may update this privacy policy periodically in consultation with our Managing Committee and in accordance with our constitutional procedures. We will post any changes on our website with an updated “last updated” date.

This privacy policy is implemented in accordance with our Mission Constitution adopted on 1st April 1979, and our commitment to following the Islamic Religion according to the Imamiya Ithna Ashariya faith in full accordance with the doctrines of Fiqh-e-Jaafariya.